Subject: information, provided pursuant to EU Regulation 679/2016 for the EMSO Time Series Conference 2021

Ladies and Gentlemen

Your data, strictly necessary for the execution of the obligations connected to the organization of the EMSO Time Series Conference 2021, are collected by the following independent data controllers:

1. MEETING PLANNER S.R.L., with registered office in Via Divisione Paracadutisti Folgore 5, 70125 Bari

2. EMSO ERIC, with registered office in Via Giunio Resti, 63 Rome

Therefore, we recommend that you contact both controllers at the following e-mail addresses in order to exercise the rights recognized by the law:

1. MEETING PLANNER S.R.L., based in Via Divisione Paracadutisti Folgore 5, 70125 Bari, at the address pec@pec.meeting-planner.it

2. EMSO ERIC, based in Via Giunio Resti, 63 Rome, at the dedicated address privacy@emso-eu.org

Which data are processed and why:

a.      Personal data, fiscal data and contact data for the formalities connected to the event, such as registration or registration to the EMSO Time Series Conference 2021, as well as the treatments connected to the web services of this site as well as the completion of the recognition and validation procedures of possible training credits.

b.      Credit card data or other information on payment methods, aimed at making hotel reservations, if required. These data may be disclosed to third parties (e.g. hotels) for the purposes strictly connected to contractual obligations and to guarantee the reservation.

c.       With your express consent, Meeting Planner S.R.L may request personal and contact data, aimed at sending information, promotions, commercial communications and updates on activities, events and initiatives.

All data is collected as necessary to provide the service requested by data subjects. Refusal to provide data makes it impossible to obtain one or more of the requested services.

All data will be kept for the time strictly necessary for the activities of the EMSO Time Series Conference 2021, for the consequent operations (for example reporting and press review needs), as well as verification, research and analysis activities in order to manage, protect and improve their services. And never in any case more than 10 years from the last tax compliance.

How are the data processed?

Personal data are processed, only within the European Union, with automated tools for the time strictly necessary to achieve the purposes for which they were collected. Specific security measures are observed to prevent data loss, illicit or incorrect use and unauthorized access. The personal data processed will be constantly updated and complete, and, to this end, we invite users to send reports to make updates or corrections where necessary.

Who is the data disclosed to?

Access to personal data is limited to employees and collaborators of the Data Controllers, who are adequately authorized and instructed to process such data for the performance of their duties and for the management, development and improvement of our services. The data will not be disclosed to third parties, unless the communication is made on the basis of your explicit consent (e.g. to the sponsoring companies of the event for which you register), that the communication is required by law, or that the communication is strictly necessary for the provision of the requested services. In the latter case, the data is only transferred to designated persons responsible for the processing who guarantee adequate protection measures in the processing of your data. The updated list of subjects to whom any communications of personal data can be made is made available by the Data Controllers at the request of data subjects. The data will never be disclosed except for purposes strictly connected to the execution of the contract and authorized by the data subject.

Rights of data subjects

For the processing of your data, data subjects have a series of rights guaranteed by Regulation (EU) 2016/679, such as:

• to access their personal data (once confirmed that their data are being processed by the controller);

• to obtain the correction and integration of their personal data;

• to obtain the cancellation of their data;

• to obtain the limitation of the processing of personal data in the presence of certain conditions;

• to receive the personal data provided to the controller in a structured and commonly used format, and to transmit them to a different controller;

• to object to the processing of personal data if there are reasons connected to your personal situation;

• Right not to be subjected to an automated decision-making process;

• to be informed in case of data breach;

• Right to withdraw consent to processing at any time;

• Right to lodge a complaint with a regulatory authority

For the exercise of your rights, we recommend that you contact both data controllers at the following e-mail addresses:

1. MEETING PLANNER S.R.L., based in Via Divisione Paracadutisti Folgore 5, 70125 Bari, at the address pec@pec.meeting-planner.it

2. EMSO ERIC, based in Via Giunio Resti, 63 Rome, at the dedicated address privacy@emso-eu.org